How it works
we handle everything from lead to appointment
you just show up and close
Here’s exactly what happens between a lead coming in and an appointment landing on your calendar.
60 SEC
AI response time
7-14 DAYS
Onboarding to live
90 DAYS
Automated follow up
MONTHLY
Performance reporting
THE LEAK
WHERE YOUR DEALS
ARE ACTUALLY
GOING
Most agents don’t have a lead problem. They have a “what happens in the next ten minutes” problem.
MISSING LEADS
AFTER HOURS
A lead messages at 9pm on a Friday. Nobody replies until Monday, if at all. By then, they've called someone else.
MANUAL TRACKING, EVERYWHERE
Leads scattered across WhatsApp threads, phone notes, and a spreadsheet nobody's opened in a week. Nothing talks to anything else.
NO REAL FOLLOW-
UP SYSTEM
"I'll follow up later" is where deals go to die. Without a system, follow-up depends entirely on memory and time you don't have.
ADS THAT DON'T
CONVERT
It's rarely the ad. It's what happens to the click after it lands and that part usually has no system behind it at all.
THE SOLUTION
THE 7-STEPS SYSTEM
where AI hands off to a human
STEP NO 1
We Capture Your
Leads
Every lead from paid ads, your website or social media etc flows into one central system the moment it comes in.
Channels :
Timeframe :
Facebook & Instagram ads, Google ads, website forms, WhatsApp,SMS
Immediate capture, no manual entry
STEP NO 2
AI Responds
Instantly
The moment a lead comes in, AI sends a natural, on-brand response no lead sits waiting.
Channels :
Timeframe :
WhatsApp,SMS,Email
Within 60 seconds
STEP NO 3
AI Follows Up
Automatically
If a lead goes quiet, AI keeps the conversation alive with persistent, natural follow-up no manual chasing required.
Channels :
Timeframe :
WhatsApp, SMS, Email
Automated cadence running up to 90 days
STEP NO 4
AI Qualifies
the Lead
AI asks the right questions to separate serious buyers and sellers from window-
shoppers, so your time goes to the leads that matter.
Channels :
Timeframe :
WhatsApp,SMS,CRM
Ongoing, in real time
STEP NO 5
Our VA Books the
Appointment
Once a lead is qualified and ready, a real, trained human Virtual Assistant steps in to confirm details and lock in the appointment. This is a person, not an AI or a bot.
Channels :
Timeframe :
Phone,WhatsApp, Calender
Same-day confirmation
STEP NO 6
Everything Stays
Organized
Every conversation, status, and appointment updates automatically in your CRM
no double entry, no lost details.
Channels :
Timeframe :
CRM
Real-time
STEP NO 7
You Show Up and Close
You walk into every appointment already knowing the lead is qualified and ready to
talk. All you have to do is close.
The Features
How We Turn Your Leads
Into Appointments
Automatically
No more missed leads, slow replies, or scattered follow
-up. Hamnex combines AI automation and trained virtual assistants into one done-for-you system so every lead gets captured, nurtured, and converted without you lifting a finger.
24/7 AI Lead
Response
Every lead gets an instant reply nights, weekends, holidays included
Smart Lead
Qualification
AI filters serious buyers/sellers from time-wasters before they hit your calendar
Centralized
CRM
Every lead gets an instOne dashboard shows exactly where every lead stands no more spreadsheetsant reply nights, weekends, holidays included
Multi-Channel
Follow-Up
AI nurtures leads across SMS, email, and WhatsApp automatically
Human VA
Backup
A real person books appointments and handles the details AI can't
Done-For-You
Setup
We build, launch, and manage the entire system you don't lift a finger
the follow-up
What If a Lead Goes
Quiet?
It doesn’t disappear. Our automated follow-up runs for up to 90 days,
checking back in at the right intervals so no lead is written off
too early.
WANT THE TECHNICAL DETAIL BEHIND EACH STEP?
WHO WE HELP
BUILD FOR HOW YOU ACTUALLY
SELL REAL STATE
BEFORE YOU ASK
Common questions
Do I need to already have ads running?
No we can set those up too. This works best if you already have some lead flow, but Kick Start is built for agents starting from close to zero.
I already have a CRM or a VA do I still need this?
Most of what we build plugs into what you already use. The real question is whether leads are being caught and followed up after hours automatically, or whether that still depends on someone remembering.
How is this different from a marketing agency?
Most agencies stop at running your ads. We own what happens after the click the response, the follow-up, the booking which is usually where deals actually go missing.
Where is Hamnex based, and how does onboarding work remotely?
We’re a remote-first team. Setup, calls, and reporting run through the same tools you’d use with any local agency with the advantage that your leads get covered across more hours than a single time zone allows.
Do you buy or resell leads?
No. We only work with leads who’ve already raised their hand through your own ads or channels no cold outbound, no purchased lists, no gray areas.